Phoenix Corporate

To make the registration process easier for your event, we can provide a flexible web-based registration facility for your delegates. Whether you're event is for 50 or 50,000 attendees, we can offer a bespoke solution which will ensure the secure and cost-effective processing of bookings, confirmations, badges, payments and other services for your event.

Features Include:

Event Set up
Our comprehensive event management software can be used to manage a wide range of events including; conferences, training courses and seminars

Seamlessly integrated with your own website, a simple link to our registration page
Password protected
Select which sections and fields you want to appear on your registration pages
We can create our own fields to ask for specific information
Make changes to existing registration information
Tracks incomplete registrations

Event Details
This section of the software enables you to input a range of information about the event, including titles, descriptions, booking deadlines and conferences rates:

Unlimited space for event and venue descriptions
Display pictures and directions of the event venue and accommodation with website links
Display event and sponsor logos and create links to sponsor websites
Provide your own terms and conditions, cancellation and liability clauses
Personalise your own confirmation emails

Attendee Details
Our attendee management module enables us to capture all necessary information surrounding your delegates from dietary requirements to marketing information:

Choose which fields you want to display from a whole range of options
Set up unlimited attendee types i.e. speaker, exhibitor, member, student
Set up different rates for different delegate types including early bird pricing
Set up passwords for free or sponsored places
Facility to set limits and monitor the number of event places available
Whole range of field options to display re attendee requirements including how did you hear about the event, catering and any special requirements, requests for visas and letters of invitation, requests for financial support and bursaries
Create our own fields in order to ask for additional information

Sessions, Social Events, Partner Programmes and Excursions
This module is used to detail any travel arrangements associated with the sessions and social events that you have arranged. For example, your conference dinner may be taking place at a different location to your conference and coaches may be required to transport people to the dinner:

Set up unlimited number of breakout sessions and social events
The software prevents users from booking sessions which take place at the same time
Provide descriptions, dates, times, location, prices, number of available places for each event
Include information about travel arrangements e.g. coach transfers for social events
Facility to create table seating plans for dinners

Accommodation
This section is used to detail any accommodation requirements associated with your event, in addition to accepting secure payments for accommodation, the system enables us to:

Set up unlimited number of accommodation options with detailed descriptions
Include pictures of hotels and bedrooms
Provide different room rates for different days and various bedroom types
Manage room sharing
Option to request payment for accommodation
Automated sending of accommodation reservation numbers
Option to hide this section if accommodation is not required

Booking Transport
This section is used to set up and capture any travel arrangements associated with the event, such as personal travel requirements, venues and costs:

Capture your attendees' personal travel preferences
Make flight requests/Facilitate airport transfers
Arrange transport to and from the event venue and accommodation
Request car hire, car parking
Create our own additional fields if required

Taking Secure Payments
This module enables quick, secure collection of payments and refunds.
We can have any number of payment options for your event:

Option to take payments at time of booking or produce an invoice
Produces automated invoices, complete with Purchase Order Number, emailed direct to booker
Displays payment instructions and refund policies
Facility to process credit card payments online, subject to credit card charge

Reports
Our software provides over 30 different reports including the following:

Completed and incomplete registrations
Attendee lists
Amended and cancelled registrations
Session and social events attendee details
Accommodation rooming lists
Finance reports
Transport requirements
Abstract submissions
Name badge templates

For more details about how we can help with the registration process for your event, click here to contact us or call us on 0044 (0)117 935 2244

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